BOARD OF
June 8, 2016
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Friday, June 3, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 1, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5 through 8,
are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $80,224.22 for period ending May 31, 2016,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. c(Document Received)
6. Approve Employee Benefit Trust Warrant No. 648964 through 649532
for Oklahoma County in the amount of $176,628.48 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2016-2632 Petition
Case No. CJ-2016-2723 Notice to Defendants
Case No. CJ-2016-2721 Summons for the Purpose of Condemning Property
Case No. TC-2015-033 Tort Claim Duplicate
Case No. CJ-2016-2709 Petition
8. Monthly Report of Fees for the month of
May, 2016. (Document Received)
Juvenile Justice Center $51,178.95
End of Consent Docket
District
No. 1
9. Discussion and possible action to approve Resolution No. ___________ /Ordinance of the Commissioners of the County of Oklahoma establishing the Nine-One-One Emergency Telephone Fee Rate for Calendar Year 2017. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District
No. 2
10. Discussion and possible action to approve
Mutual Cooperation Agreement between Oklahoma County and Oklahoma
City Community College, to assist with reconstruction, improvement, repair or
maintenance of property owned by the school. This agreement shall commence on
July 1, 2016, and will continue through June 30, 2017. Requested by Brian
Maughan, County Commissioner, District No. 2, and approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 3
11. Discussion and possible action to approve Resolution No. __________ for Change Order No. 001 to the contract between ODOT and Haskell Lemon Construction Co. to compensate for additional costs associated with construction of a redesigned wingwall footing. This is for Oklahoma County Project 26A-BR-2010, Bridge and Approaches on NW 192nd Street, 0.2 miles west of Council Rd, STP-155D(916)CB J/P# 28765(04). This Change Order is in the amount of $44,956.46 and final costs of this work may be reflected in the final apportionment from ODOT. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
12. Discussion and possible action to approve Resolution No. __________ appointing Erika Lucas to the Oklahoma City-County Board of Health, to fill the vacancy and complete the term of Dr. William D. (Bill) Mills. This appointment will begin June 8, 2016, and end February 28th , 2019. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
13. Discussion and possible action for approval of an agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for reconstruction of Post Road between E. 33rd St. and E. 15th St. Work includes but is not limited to clearing and grubbing right of way, reconstructing roadway subgrade and placement of 5 inches of asphalt. Total amount of agreement not to exceed $415,000.00. City of Edmond will reimburse Oklahoma County for 100% of the project costs. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Planning
14. Discussion
and possible action to approve Resolution No. ___________ to amend
or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of
land in an AA Agricultural and Rural Residential District. The Special Use
Permit (SUP-2016-03) will allow the applicant to develop and operate a Special
Events Center for weddings, business meetings, family gatherings, etc. The
Oklahoma County Planning Commission has recommended approval during a public
meeting held on May 19, 2016. Written protests against the amendment, signed
and acknowledged by the owners of twenty percent (20%) of the frontage within
one thousand (1,000) feet to the right or left of the frontage proposed to be
changed, were filed with the County Planning Commission. This amendment may not
be passed except by the favorable vote of all members of the Board of County
Commissioners. The tract of land is located on Diagonal Rd. west of
Pottawatomie Rd. (County Highway District No. 1). Requested by Tyler Gammon, Director, Planning, and approved as to
form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
15. Discussion and approval of agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice was required to reconstruct the Local Law Enforcement Block Grant Program and therefore a new program Justice Assistance Grants (JAG) Program was designed. This agreement states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $374,417.00, Del City will receive $11,107.00, Midwest City will receive $21,275.00 and the County of Oklahoma County $88,919.00. The Sheriff s Office will utilize the funds in the same manner as the previous JAG funds to support Law Enforcement Purposes. The funds are required to be spent by September 30th, 2018. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve a contract by and between State of Oklahoma-Oklahoma Department of Mental Health and Substance Abuse Services and the Oklahoma County Sheriff s Office for the organization and operation of the 2Much2Loose (2M2L) Law Enforcement Task Force in an effort to support state and local jurisdictions in prohibiting the purchase and consumption of alcoholic beverages by minors at on and off sale locations and the over service of adults at on sale locations resulting in the reduction of alcohol, impaired driving, and its associated consequences from July 1, 2016 to July 31, 2016. Compensation for personnel (Salaries, wages and actual FICA costs related to overtime hours) will be in the amount not to exceed $6,470.58. All programmatic reporting and requests for reimbursement will be completed by Captain David Baisden. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
17. Approve all claims, list available for inspection in
the office of the
18. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase Orders
as submitted by each department, list available for inspection in the office of
the
19. Citizen participation: Any citizen
wishing to address the Board of County Commissioners may do so at this time.
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
22. Opening of the following bids and/or
Requests for Qualifications. Any vendor wanting to review the bids or RFQs may
see the Purchasing Agent immediately following this meeting.
CW17025-1 Highway Materials & Supplies
CW16008 Production, Processing & Duplication of Microfilm
23. Adjourn at __________ until 9:00 a.m.,
Wednesday, June 15, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy